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Sample Vanpool Rules #1

Vanpools are great. Save gas. Reduce global warming. Relax as you ride instead of driving all the time. Save $.
 
Our Eugene to Corvallis van "rules".  Each van sets their own rules.
 
Driving
 
There is one main driver, regular auxiliary drivers, and most other riders are authorized to drive in case of a need.  Riders get a discount based on how they are willing to drive.   Any new riders must agree at least to be authorized to drive if necessary.
 
It takes 2-3 weeks to get authorized to drive.  Authorization depends on driving record.  Drivers must also watch a 15 minute on-line training video.
 
Careful driving is a must. Maximum 55 mph.  Passing only if other driver going less than 55 mph.  In winter driving depends on conditions.   The driver for the day determines what to do, and calls people at 6 am if necessary.  Drive slow.   If really icy first thing in the morning, due a two hour delay.
 
Riding
 
Be courteous to each other.  We are all in the same boat.  It is a confined space and people are sensitive to the air.  We do not allow smokers since their clothes have smoke.  Use of fragrances is discouraged.  Eating is allowed if it doesn't get out of hand and person cleans up after themselves.  Bringing donuts and food on special conditions to share is welcome!
 
Use of cell phones is OK as long as it is limited.   The driver decides the music and radio, we have not had any problems.
 
Coordinator
 
Drives at least 3 days per week.  Puts gas in van and takes care of maintenance and cleaning.  Keeps track of van budget and checking account.  Takes in funds and pays monthly invoice.  Sends in monthly reports to Vendor.   Replaces anyone who leaves and communicates with Valley Vanpool.  Rides free.  Communicates with riders and take care of any concerns or issues that occur.
 
Budget
 
Pretty simple.
 
Outgoing: We get a bill once a month (about the 22nd) with costs for next month including van leasing and gas minus government subsidy.  For example $1100.
 
Incoming: Riders pay in advance for their seat whether they use it or not.  Based on number of riders x number of days per week they ride x amount per day.  Subtract driving discounts.  For example, if there were 11 riders besides coordinator and they all rode full time without discounts, each would pay $1100/11 or $100 per month.  Even though it is a 15 passenger van, we only "sell" 14 seats (including driver) since 4 in the back is really uncomfortable.  Extra riders can ride on a day on a space available basis at $6 per day or $3 for one way.
 
Each person must pay their bill by the 8th of the month or they have to leave (this has never happened).  If anyone is going to be gone for an extended period they must still pay their monthly fee. For example, a student or OSU faculty member would have to pay for the summer months in order to retain their seat in the fall.  No discounts for vacations since everyone is gone sometime and we have to pay the bill.